Free Submittal Log Template (Excel)

• Submittal log: 21 columns and 200 ready rows, with drop-down lists for type, action or information, and review code, and a filter on every column.
• Formulas in the shaded columns: approve by (required on site minus lead time), submit by (approve by minus review time) and days in review (from the date sent until it is returned, or today).
• Review codes: approved, approved as noted, revise and resubmit, rejected and received for information, with what each one lets the contractor do.
• How to use: the steps below, in the file.

1. Go through the specifications section by section. In each section's Part 1, find the Submittals article and add one row for each item it lists.
2. Fill in the spec section and paragraph, the title, the type, who prepares it and who reviews it. Mark information-only items as Information.
3. For each action item, enter the date the material must be on site, the supplier's lead time and the review time your Division 01 allows, in calendar days.
4. Sort by submit-by: that is your submittal schedule. Send it to the architect and give each sub its rows.
5. As submittals move, enter the dates sent and returned, the review code and the ball in court. Add a resubmittal as a new row with the same number and the next revision.

Your contract probably requires the schedule: under AIA A201–2017 §3.10.2, the contractor submits a submittal schedule promptly after award, coordinated with the construction schedule. Federal jobs call the log a register, and UFGS 01 33 00 warns that a register the government supplies "may not be all-inclusive", so check the list against the specs whoever made it. The full method, with a worked example of the dates, is in how to set up a submittal log.

In Conflo's Submittals tool, each row is a submittal with its spec section, type, package, the sub who prepares it, the required-on-site date and the lead time. Conflo works out the approve-by date and flags the ones at risk, shows whose court each one is in, and keeps every revision under the same number. You add each item yourself; Conflo doesn't read the spec book.

Download the workbook, delete the example rows, and build your log from the spec book one Submittals article at a time. Sort by submit-by and you have your submittal schedule.

When the spreadsheet gets passed around by email, put the log where the GC, subs and design team all see the same one. Read what a submittal is, or how subs prepare one.

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1. Summary: A201–2017, General Conditions of the Contract for Construction — AIA Contract Documents. Read October 17, 2026.
2. UFGS 01 33 00 Submittal Procedures (August 2026), §1.9 — Whole Building Design Guide, USACE / NAVFAC / AFCEC. Read October 16, 2026.