Construction budget software
Know where the job will land, line by line.
The budget lays out every cost code on the job with its original and revised budget, what's committed to subs and suppliers, what's been spent, and where it's projected to finish. Committed and actual cost come straight from executed commitments and sub billings, so the numbers move as the job does.
Live demo — click any tool in the sidebar.
Inbox 4ProjectsDirectoryBudget
Original budget, approved changes, committed cost and forecast by cost code.
Inbox 4ProjectsDirectoryBudget
Original budget, approved changes, committed cost and forecast by cost code.
What it does
Cost by CSI division, from original budget to projected final.
Grouped by CSI division
Budget lines are keyed by MasterFormat cost code and grouped by division, with subtotals on each division row and a grand total at the bottom.
Eight columns that matter
Original, approved changes, revised, committed, actual, cost to complete, projected and over/under — for every line, division and the whole project.
Committed cost from signed contracts
Once a subcontract or purchase order is executed, its schedule of values counts against the matching cost codes, along with approved change orders on that contract.
Projected final cost
Projected cost is the highest of the revised budget, the committed amount and actual spend, so a line never looks cheaper than what you already owe.
Find the problem lines
Filter to lines projected over budget or lines not yet bought out, and search by cost code or description.
A summary strip for the PM
Original, approved changes, revised, committed with percent bought out, actual with percent spent, projected final and projected over or under — in one row.
How it works
Step by step.
From the first step to the final record.
Step 1
Set the original budget
The GC clicks any original amount to edit it inline. The change saves immediately and is recorded with who made it.
Step 2
Buy out the work
As subcontracts and POs are executed in Commitments, their value lands on the cost codes in their schedule of values.
Step 3
Watch actual cost build
GC direct costs and sub billings add up to actual cost to date, and cost to complete updates with them.
Step 4
Act on variance
Lines projected over budget show in red and are counted on their own tab, so you can see exactly where margin is going.
Who uses it
Built for the whole project team.
Everyone on the job works in the same record — each sees what their role allows.
Questions
Budget, answered.
Who can see the budget?
Only the general contractor. The budget holds the GC's own costs, so owners, subcontractors and designers can't open it. The owner sees the contract, change orders and pay applications; subs see their own contract under Commitments.
What counts as committed cost?
Subcontracts and purchase orders that have been executed or closed, plus approved change orders on those contracts. Drafts and contracts still out for signature don't count.
How is projected final cost calculated?
It's the highest of the revised budget, the committed amount and actual cost to date. The unbought part of a line is assumed to still be coming, and anything already committed or spent is locked in.
What does "Not bought out" mean?
A cost code with no executed commitment against it. General requirements (Division 01) are excluded, since that work is usually self-performed.