Construction closeout software
Close clean.
Request every closeout document from the right sub, review and approve it, deliver the package to the owner, and keep warranties on record long after the last punch item is closed.
Every document, from the company that owes it.
O&M manuals, as-builts, warranties, attic stock, training and final lien waivers — requested by spec section, received, reviewed and approved. You always know what's still out and who has it.
O&M manuals1 of 3 approved
- Switchgear and panelboards26 24 00 · Brightline ElectricBrightline ElectricRequested Sep 28Received Oct 19Approved Oct 22
- Rooftop units23 74 13 · Summit MechanicalSummit MechanicalRequested Sep 28Received Due Nov 2Approved —
- Domestic water heaters22 33 00 · Pioneer PlumbingSent back: startup report missingPioneer PlumbingRequested Sep 28Received Due Nov 9Approved —
As-builts0 of 2 approved
- Mechanical as-builts23 00 00 · Summit MechanicalSummit MechanicalRequested Oct 5Received Oct 26Approved To review
- Electrical as-builts26 00 00 · Brightline ElectricBrightline ElectricRequested Oct 5Received Due Nov 20Approved —
Warranties2 of 2 approved
- Curtain wall warranty and test reports08 44 13 · Clearview GlazingClearview GlazingRequested Sep 28Received Oct 14Approved Oct 16
- Roofing, 20-year NDL07 54 23 · Stonegate RoofingStonegate RoofingRequested Sep 28Received Oct 21Approved Oct 23
Attic stock0 of 1 approved
- Ceiling tile, 4 cartons09 51 13 · Keystone InteriorsKeystone InteriorsRequested Oct 5Received Oct 27Approved To review
Training0 of 1 approved
- Lighting controls, facilities staff26 09 23 · Brightline ElectricBrightline ElectricRequested Oct 5Received Due Nov 13Approved —
Warranties that outlive the job.
Twenty years from now, someone will need to know who covers the roof. Every warranty keeps its start date, length and the person to call.
General contractor, 1-year
Cobalt Builders · Luis Ortega
Expires Nov 2027Rooftop units, 5-year compressor
Summit Mechanical · Dana Whitfield
Expires Nov 2031Curtain wall, 10-year system
Clearview Glazing · Omar Haddad
Expires Nov 2036LED fixtures, 10-year
Brightline Electric · Megan Torres
Expires Nov 2036Below-grade waterproofing, 15-year
Tidewell Waterproofing · Ray Castellano
Expires Nov 2041Roofing system, 20-year NDL
Stonegate Roofing · Karen Lindqvist
Expires Nov 2046
Coverage starts at substantial completion, Nov 2026.
The handoff
A package, not a pile.
No binder to assemble, no drive link to chase. The owner gets the package where the job was run, organized by type and company.
- 01
Review and approve
Approve what's right. Send back what isn't, with a note, and it goes back to requested.
- 02
Deliver the package
When everything is approved, deliver it. The package records the date and who handed it over.
- 03
The owner opens it
Northfield Health sees the package and the warranty register in the same record the job ran on.
Opens in Closeout
What's in Closeout
Both tools open when the project moves to closeout, and stay with it after it's completed.
Closeout package
Requested, submitted, approved and delivered — by company and document type.
On record
- Spec section and document type
- Responsible company
- Requested, received and approved dates
- Due date and overdue flag
- Send-back note when a document isn't right
- Delivery to the owner: when, and by whom
Warranties
Start and end dates, coverage and contacts for every warranty on the job.
On record
- System or item covered
- Company responsible
- Start date and length of coverage
- Expiration, flagged as it approaches
- Contact name, phone and email
- Notes on coverage and exclusions