Free Punch List Template (Excel)

• A header for the project, the area or floor, the walk date and who walked it.
• A status count that updates as you change each row's status, and a total.
• Columns for the item number, location, description, responsible company, trade, priority (high, medium, low), photo reference, date found and due date.
• A status drop-down: open, in progress, ready for review, closed.
• Separate columns for the date the sub marked the item fixed, the date the GC verified it, and who verified it, plus notes.
• Two hundred numbered rows, a frozen header and a filter on every column, set to print landscape. One example row shows how a line reads; overwrite or delete it.

1. Use one sheet per area or floor, and fill in the header before the walk.
2. Walk each room in the same order (door, walls clockwise, ceiling, floor, fixtures) and write one row per problem, with the room number from the drawings and where in the room.
3. Describe what is wrong and what done looks like: "Nail pops, two places; patch and repaint the wall", not "fix wall".
4. Name the company that fixes it, not "GC", and give each item a real due date agreed with that company.
5. Note the photo's file name in the photo column so the photo and the row stay together.
6. Filter by company and send each sub only its rows.
7. When a sub says an item is fixed, set it to ready for review and enter the date; close it, with your date and name, only once you have checked it. If it is still wrong, set it back to open and say why in the notes.

For the full method, from the first area walk to the owner's inspection, see how to build a punch list. For what the term means and where it sits in closeout, see what a punch list is.

On AIA-based contracts, the contractor prepares the list of items to be completed or corrected and the architect verifies and amends it when inspecting for substantial completion; the list is attached to the certificate with the time allowed to finish it (AIA's G704 summary). On federal work, the contractor keeps its own inspection system and corrects rejected work without charge (FAR 52.246-12). Either way, your list should be nearly closed before the owner walks. The list sits alongside the closeout package, and final payment usually waits for both.

A spreadsheet works for one superintendent on one job. It strains when several people edit copies, when photos live on one phone, and when each sub needs its own filtered list sent again after every change. If the same list is in a notebook, an email and a spreadsheet, nobody knows which is current.

Conflo's punch list has the same fields as the template, on the record everyone shares: the GC logs each item with its location, company, priority, due date and an optional photo; each sub sees only its own items and marks them fixed with a photo or a note; only the GC closes an item or sends it back with the reason, and each send-back is counted.

The template gives every punch item the fields a sub needs to find, fix and prove it, and a status count you can read at a glance.

Use it for your next area walk; when the list outgrows one person's spreadsheet, join the waitlist for Conflo.

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1. Summary: G704–2017, Certificate of Substantial Completion — AIA Contract Documents (The American Institute of Architects). Read October 16, 2026.
2. FAR 52.246-12, Inspection of Construction — Acquisition.gov, U.S. General Services Administration. Read October 16, 2026.